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Vendor Manager (PR Team) 

This is one of the most critical roles in the PR team of managing and building relationships with global vendors, monitor and update pricing sheets, and overlook execution of PR projects. 

Role Description 

We are seeking a highly organized and proactive Vendor Manager in our PR Team to join our dynamic PR and media placement agency. The ideal candidate will bring extensive experience in managing and building relationships with vendors, negotiating, and overlooking multiple projects within the media or communications industry. This role is pivotal in ensuring seamless execution of PR projects, managing timelines, and optimizing resources to achieve client objectives effectively. It also requires managing the execution of PR projects. The person will manage 2 people under them who are responsible for project co-ordination. 

Responsibilities: 

  • Vendor Management: Create, maintain and strengthen relationships with external vendors, negotiate contracts, and ensure deliverables are met within scope and budget 
  • Campaign Execution: Collaborate with internal teams (PR specialists, content creators, designers) to develop and implement PR and media placements 
  • Maintain and update pricing information: Maintain and update information on pricing, delivery, requirements, and other key details from vendors and communicate this information with team members regularly 
  • Quality Assurance: Conduct thorough quality checks on deliverables to maintain high standards and ensure client satisfaction 
  • Performance Analysis: Monitor and evaluate campaign performance metrics, providing insights and recommendations for optimization 
  • Budget Oversight: Closely manage project budgets, track vendor invoices, and payments to vendors and inform the leadership team 
  • Risk Management: Identify potential risks and issues proactively, provide solutions to them, and escalate issues as needed 
  • Continuous Improvement: Stay updated on industry trends and best practices, contributing to the agency’s growth and innovation initiatives 
  • Client Communication: Act as the main point of contact for clients, providing regular updates on project status, milestones, and addressing any concerns promptly 

Requirements: 

  • Experience: Minimum of 3 years and a maximum of 6 years of experience in a role managing vendors for online services, preferably in a PR agency or media environment 
  • Comfortable with numbers: Must be comfortable with numbers to tally invoices, work out pricing, negotiate with vendors, and more 
  • Communication: Strong verbal and written communication skills, with the ability to build relationships and collaborate across teams. 
  • Negotiation skills: Excellent negotiation skills to deal with vendors across the globe, get the best deals, and work out beneficial deals for the organization  
  • Proactive approach: Proactively approach potential issues, lead the way for new ideas, proactively step in to solve vendor or execution issues  
  • Savvy with critical software and tools: Familiarity with project management tools (e.g., MS Teams, Trello) and proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint). 

Benefits for the candidate 

  • In-Hand Salary: The range will be between INR 6 to 7.80 lacs per annum depending upon prior experience and prior CTC 
  • Opportunities for professional growth and development 
  • Dynamic and inclusive work environment with a focus on performance and personal and professional growth 

Other details 

  • Candidate has the flexibility to work from home or any location of their choice 
  • Timings: 6:00 pm to 3:00 am IST (adjusted as per daylight savings) Monday to Friday 
  • Industry: Public Relations, Internet, Online Media 
  • Annually 22 leaves are provided apart from leaves on specific American public holidays 

Company Description 

  • Established in 2014, Facilius Inc. ( www.faciliusinc.com ) is a public relations and media placement agency. It works directly with top-tier global media outlets such as Forbes, Entrepreneur, Variety, US Weekly and many more 
  • It operates on a unique model where we work with entrepreneurs, businesses, corporates, celebrities, and professionals across the US, UK, Middle East, Asia and other regions. The team currently includes 20 people from across the globe 

Contact details 

Email your resume to hr@faciliusinc.com with the subject line “Vendor Manager – PR Team” and mention your current CTC, expected CTC, and availability to join (notice period). Contact Valencia from the HR team at +91 9769860683 

Job Category: Vendor Management
Job Type: Full Time (US Shift)
Job Location: Work From Home
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